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GDRFAD AT GITEX GLOBAL 2023

Running lights on the floor representing an airport runway Intricately designed airport gate

Client:

The General Directorate of Identity and Foreigners Affairs - Dubai

Venue:

Dubai World Trade Center

scale:

492 sqm

Our concept for this event revolved around an angular and techy aesthetic that represented the three pillars of the GDRFA, creating a cohesive look and feel that was both engaging and informative. We showcased 10 services alongside an intricately designed airport gate, which served as a focal point and seamlessly integrated the event's functional aspects with its thematic elements. Additionally, we introduced a Majlis area, providing a traditional and comfortable space for discussions and networking, alongside the Basma Café, offering refreshments in a setting that resonated with the event's overarching theme. A highlight of our design was the incorporation of running lights on the floor, reminiscent of an airport runway, which led guests towards the big LED screen, further immersing them in the airport-inspired experience. These elements were carefully crafted to exceed our client's expectations, demonstrating DXB Live's ability to create memorable and impactful events.

Scope

The exhibition experience encompassed a comprehensive scope, including management, logistics, and transportation planning. Venue services were meticulously arranged, alongside telecom setups and creative flower arrangements. Catering services provided a variety of culinary delights, while stand build, rigging, and trussing were efficiently executed. Signage and graphics enhanced the visual appeal, complemented by carefully selected furniture. Technical drawings guided the detailed planning process, with cutting-edge technology and utilities supporting the event's overall success.

Exhibition Design and Development

Exhibition design and development were at the forefront of our services, where we meticulously planned and executed engaging exhibits tailored to our client's vision. Each design was unique, aiming to captivate attendees and enhance their experience.

Budget Management

Budget management was handled with utmost precision. We diligently tracked all expenses to ensure that the event stayed within financial constraints without compromising on quality. Our proactive approach allowed for seamless financial operations throughout the event.

Exhibitor Services

Exhibitor services were provided to ensure that all participants had the support they needed for a successful display. From logistical assistance to technical support, our team was on hand to address any concerns, facilitating a smooth experience for exhibitors.

On-site Management

On-site management was executed flawlessly, with our team overseeing every aspect of the event's execution. We coordinated with vendors, managed schedules, and ensured that all components of the event ran smoothly and efficiently.

Production and Delivery

Production and delivery of all event materials were managed with precision. Every detail, from staging to multimedia content, was produced to the highest standards and delivered on schedule, contributing to the event's overall success.

Technology Integration

Technology integration was a key aspect of our services, where we incorporated the latest technological solutions to enhance the event experience. This included audio-visual setups, interactive displays, and seamless digital connectivity, ensuring a modern and engaging event for all attendees.

 

Collaboration & Results

In our collaboration, we effectively managed daily communication through various channels to ensure the event's success. Our services included facilitating detailed email exchanges, conducting productive online meetings, making numerous phone calls for immediate coordination, and organising physical meetings for in-depth discussions. This comprehensive approach to communication was pivotal in achieving our desired outcomes.

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